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overseas requires specific documentation. We want to point you in the
right direction so you can avoid delays or other issues with your mail.
government agencies are involved in export matters. Don’t know which agency is responsible? Start with an
Internet search that includes the words “export regulations.”
example, if you want to send a donation to a country overseas, search “export
regulations for humanitarian donation to Haiti.” Going directly
to the right agency may help speed your mail and prevent you from violating
laws or regulations that could carry civil or criminal penalties.
COMMON ISSUES WITH CUSTOMS FORMS
were not declared
You must provide a detailed description of the contents
of your mailpiece. Declaring “gift” or “clothes” is
too general. List each item, for example, men’s pants, board
game, or dried noodles.
of contents was not declared
You must list the contents of your mailpiece
and include the dollar value of each item. For example: “blouse
$23, blouse $15, pants $36, pants $42.”
description was not in English
You must complete the forms in English.
If you use any other language, your mailpiece will be returned to you.
least one item in your mailpiece had a value greater than $2,500,
with no indication of compliance with Census Bureau’s Foreign
The declared value of one of the contents listed
on your Customs Declaration form is more than $2,500 and there is no
indication of compliance with, or exemption from, the U.S. Census Bureau’s
Foreign Trade Regulations (Title 15, Code of Federal Regulations, Part
30). You must either remove the contents valued over $2,500 or provide
a valid Automated Export System/Internal Transaction Number (AES/ITN),
AES Downtime Citation, or Exemption Legend for your shipment. Indicate
this information on PS
Form 2976, Customs Declaration CN 22-Sender’s
Declaration or PS Form 2976-A, Customs Declaration and Dispatch Note
See chapter 520 of the Mailing Standards of the Postal Service, International Mail
Manual,or call the Census Bureau toll-free at 800-549-0595
for more information.
Once you have either filed electronic export
information with the Census Bureau, determined you are exempt from
doing so, or removed items valued over $2,500, you may re-send your
were not mailable without an export license or indication of valid
One or more of the contents of your mailpiece may be prohibited
by federal export laws, unless you have a specific license from the
appropriate federal regulatory agency. Federal export laws require
that certain internationally mailed items be accompanied by a valid
export license number from responsible U.S. government agencies, including
the Bureau of Industry and Security, the Office of Foreign Assets Control,
and the Directorate for Defense Trade Controls.
You must provide a
valid export license number for any shipment requiring an export license.
See the Mailing Standards of the Postal Service, International
Mail Manual, chapters 510, 530, and 540 or contact the relevant federal
agency listed in the IMM.
Items that need an export license also require
that you file electronic export information with the Census Bureau,
unless you are exempt from doing so. The AES/ITN, AES Downtime Citation,
or Exemption Legend, must appear on PS
Form 2976, Customs Declaration CN 22–Sender’s Declaration or PS Form
2976-A, Customs Declaration and Dispatch Note CP 72. See the IMM, chapters
521-527 or call the Census Bureau toll-free at 800-549-0595 for more
Once you have a valid export license or decide not to
include items requiring an export license, you may re-mail your shipment.
a declaration of purpose for the mailing
You did not indicate PS Form
Declaration CN 22 and PS Form 2976-A, Customs Declaration and Dispatch
Note CP 72 whether the contents of your mailpiece are
being sent as merchandise, a gift, a humanitarian donation, or another
purpose, as required by federal export laws. This information is needed
to evaluate whether the contents are mailable. If the purpose of your
mailing is for a humanitarian donation, indicate this under “Other.”
returned as there was no response to a previous letter
We mailed you
a letter advising your mailpiece was being reviewed to ensure compliance
with federal export laws. The letter stated if you did not contact
us within 14 days, your mailpiece would be returned to you. Because
we did not receive a response within that time frame, we have returned
your mailpiece. Your response would have helped us determine if your
mailpiece complied with applicable customs and export requirements
and could be forwarded for delivery.
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